Summer Camp Policies and Protocols

Summer Camp Policies & Protocols

elementary school acting sampler campers bow

Traveling Players Ensemble, Inc. is committed to ensemble values of collaboration, inclusiveness, equality, mutual respect, and teamwork and expects students to support, encourage, challenge, and inspire each other in a safe environment.Traveling Players will dismiss any camper who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program. The following are absolutely not permitted by participants in Traveling Players Ensemble programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, (5) the use of any tobacco products; vaping (also known as juuling) and vape pens, juuls, pods, cartridges, or containers of vaping or juul liquid of any kind; marijuana; and nicotine products, or (6) leaving the campus or staff supervision without permission. Violations will lead to dismissal and tuition is not refunded.

Our goal is to provide an outstanding theatre experience for young adults that will contribute to their maturity and foster a lifelong love of both theatre and the outdoors while meeting rigorous artistic and educational standards. Traveling Players Ensemble’s programs are physically, emotionally, and intellectually demanding, and therefore not appropriate for all students. If you have concerns about whether the program is appropriate for your child, then please call the office at (703) 987-1712.

Cell phones, iPods, mp3 players, kindles, smart watches, fitness trackers, other Bluetooth devices, etc. are NOT allowed at camp. Your child is allowed to bring these items with him/her, but must leave them with their bus counselors when they get on. We will keep them safe, and return them when they get off the bus at the end of the day. (Exceptions to this rule: Campers may be instructed by staff to phone or text parents because a bus is running late; or, if your child takes the metro to the purple bus stop, they may want to have an mp3 player for that part of the commute. However, music or game devices are not allowed to be used on the purple bus ride.)

If something comes up during camp hours (family emergency on your end, camper not feeling well on our end), please call the Camp Office at 703-987-1712 (or expect a call from the camp office). We will make sure your child, as well as his/her staff members, are up to date with anything that’s going on.

This program involves participation in outdoor activities that are, by their nature, physically, mentally and emotionally demanding. Therefore, all participants must be free of medical or physical conditions which might create undue risk to themselves or to others who depend on them. If there is any doubt whatsoever about your child’s ability to safely participate in an activity, you should have a physical examination by a physician and call the office to discuss if the activity is appropriate for your child. We may require a physician’s consent as a precondition for participation.
The following describes some, but not all, of the possible program demands:

  • Understanding heightened classical language.
  • Hiking steep inclines/declines with a backpack after dark.
  • Sharing a tent with same-gendered peers.
  • Hiking inclines for multiple hours.
  • Spending the majority of the day outdoors, with constant access to shade and water.
  • Carrying heavy objects, either individually or as part of a team.

Traveling Players Ensemble, Inc. does not discriminate on the basis of race, color, religion, creed, sexual orientation, gender identity, national origin, age, or disability in the administration of its admissions or employment policies. If Traveling Players Ensemble reasonably determines that a disability or condition could lead to an inappropriate level of danger to the individual or others, based upon a particular activity, then that person may be ineligible for that particular activity or program but would not be excluded from other opportunities offered by Traveling Players Ensemble.

There are a few ways you can be eligible for discounts on our summer programs:

Early Bird Special: If you enroll for a TPE program before midnight on Feb. 11, you can receive a special early bird discount! ($50 off Acting Sampler, $75 off Mythology, $100 off all other programs)

Referrals: If a new student enrolls in any program at your suggestion, we will gratefully give you a rebate. Multiple new campers equals multiple rebates! You don’t have to wait to register to get the rebate—enroll and pay now, and we’ll gladly refund you as a thank you for every referral. ($25 for Acting Sampler or Mythology, $50 for all other programs)

Full Summer Discount: Families enrolling one child in multiple sessions are eligible for a discount! In order to qualify for the discount, you must purchase two sessions of 4 weeks or more. ($50 off for any combination of Middle School, High School, and Commedia Troupe)

Sibling Discount: Families enrolling more than one child may take a discount. ($25 off Acting Sampler or Mythology, $50 off all other programs)

For all summer camps, the full tuition is due on/by April 15th.  For all registrations after April 15th, the full tuition is due at the time of registration.

Before April 15th, registrants may elect to pay:
• the full tuition in a single payment or
• pay the non-refundable deposit at registration and pay the remainder on/by April 15th. There is a $35 installment fee for selecting this option.

Deposits: The non-refundable deposit amount is 30% of the full tuition: Traveling Troupe, $1,560; Commedia Troupe, $1,140; High School $765; Middle School Ensembles, $705; Mythology Ensemble, $360; Acting Sampler, $142.50.

late fee of $35/month will be added to overdue balances starting on May 1st.

Before April 15th, if you choose to withdraw your child from any program, Traveling Players Ensemble, Inc. will fully refund your payments except for the non-refundable deposit amount listed above.

After April 15th, if you choose to withdraw your child from any program for any reason (including, but not limited to, voluntary withdrawal, illness or injury, summer school, acceptance into other programs), the full tuition is non-refundable, including any outstanding balances.

Traveling Players Ensemble, Inc. will dismiss any camper who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program.  Tuition will not be refunded.

If at any point, Traveling Players Ensemble, Inc. determines that the parent(s) has provided incomplete, misleading, or false statements, TPE reserves the right to dismiss your child from camp.  Tuition will not be refunded.

In the event of illness or injury, I do hereby authorize the TPE staff members to administer first aid, obtain assistance from doctors and/or nurses for medical, surgical or any other appropriate treatment for my child. I understand that TPE and its staff cannot assume responsibility for medical expenses incurred as a result of my child’s participation in educational programs.
I hereby allow Traveling Players Ensemble, Inc. to use images of myself or my child, whether on film, video, electronic media or other format, for publicity, marketing or any other purpose which Traveling Players Ensemble deems appropriate.

Traveling Players Ensemble reserves the right to change the details of the program as necessary in order to maintain high artistic and safety standards.

If minimum enrollment is not achieved in any Traveling Players Ensemble program, then the program will be cancelled and full tuition will be reimbursed.

As the parent/guardian of the applicant, I understand and acknowledge that there are certain risks and hazards associated with the activities and/or associated with travel to and from the location of the activities of TPE. In consideration of the applicant’s being allowed to participate in Traveling Players Ensemble programs, I do hereby voluntarily assume all risk of accident, injury and/or loss of life due to ordinary negligence and waive, release and relinquish any and all claims for liability and cause(s) of action, including defense costs and attorney’s fees, which may arise out of his/her participation, and thereby release and discharge TPE from any and all claims to damage or liability to person or property, demands, and action.

GENERAL EXPECTATIONS AND STANDARDS

Traveling Players Ensemble, Inc. is committed to ensemble values of collaboration, inclusiveness, equality, mutual respect, and teamwork and expects students to support, encourage, challenge, and inspire each other in a safe environment. Traveling Players will dismiss any camper who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program. The following are absolutely not permitted by participants in Traveling Players Ensemble programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, (5) the use of any tobacco products; vaping (also known as juuling) and vape pens, juuls, pods, cartridges, or containers of vaping or juul liquid of any kind; marijuana; and nicotine products, or (6) leaving the campus or staff supervision without permission. Violations will lead to dismissal and tuition is not refunded.

CHALLENGING CURRICULUM

Our goal is to provide an outstanding theatre experience for young adults that will contribute to their maturity and foster a lifelong love of both theatre and the outdoors while meeting rigorous artistic and educational standards. Traveling Players Ensemble’s programs are physically, emotionally, and intellectually demanding, and therefore not appropriate for all students. If you have concerns about whether the program is appropriate for your child, then please call the office at (703) 987-1712.

CELL PHONES and OTHER ELECTRONICS – TPE is unplugged!

Cell phones, iPods, mp3 players, kindles, smart watches, fitness trackers, other Bluetooth devices, etc. are NOT allowed at camp. Your child is allowed to bring these items with him/her, but must leave them with their bus counselors when they get on. We will keep them safe, and return them when they get off the bus at the end of the day. (Exceptions to this rule: Campers may be instructed by staff to phone or text parents because a bus is running late; or, if your child takes the metro to the purple bus stop, they may want to have an mp3 player for that part of the commute. However, music or game devices are not allowed to be used on the purple bus ride.)

If something comes up during camp hours (family emergency on your end, camper not feeling well on our end), please call the Camp Office at 703-987-1712 (or expect a call from the camp office). We will make sure your child, as well as his/her staff members, are up to date with anything that’s going on.

EQUAL OPPORTUNITY

Traveling Players Ensemble, Inc. does not discriminate on the basis of race, color, religion, creed, sexual orientation, gender identity, national origin, age, or disability in the administration of its admissions or employment policies. If Traveling Players Ensemble reasonably determines that a disability or condition could lead to an inappropriate level of danger to the individual or others, based upon a particular activity, then that person may be ineligible for that particular activity or program but would not be excluded from other opportunities offered by Traveling Players Ensemble.

PAYMENTS, DEPOSITS, INSTALLMENTS and FEES

For all summer camps, the full tuition is due on/by April 15th.  For all registrations after April 15th, the full tuition is due at the time of registration.

Before April 15th, registrants may elect to pay:
• the full tuition in a single payment or 
• pay the non-refundable deposit at registration and pay the remainder on/by April 15th. There is a $35 installment fee for selecting this option.

Deposits: The non-refundable deposit amount varies according to ensemble: Traveling Troupe, $1,500; Commedia Troupe, $1,000; High School and Middle School Ensembles, $750; Mythology Ensemble, $300; Acting Sampler, $150.

late fee of $35/month will be added to overdue balances starting on May 1st.

WITHDRAWALS/DISMISSALS and REFUNDS

Before April 15th, if you choose to withdraw your child from any program, Traveling Players Ensemble, Inc. will fully refund your payments except for the non-refundable deposit amount listed above. Note: Early registration and payment is necessary to guarantee a place for your camper in TPE’s popular programs.

After April 15th, if you choose to withdraw your child from any program, the full tuition is non-refundable, including any outstanding balances.  Our financial commitments are made early to ensure a successful summer program and we are therefore unable to refund tuition. 

DISMISSALS DURING CAMP
  • If dismissal results from violation of general expectations and standards (listed above), then tuition will not be refunded.
  • If information about the participant’s mental, physical, or medical health has been withheld, then tuition will not be refunded.  If you have concerns about disclosing sensitive information, please call Jeanne Harrison at 703-987-1712.  We have robust confidentiality policies and will keep your information on a need-to-know basis. 
    • If a participant leaves during camp by mutual agreement with the camp director for any other reason (i.e. to protect the safety of your camper, other campers, and or staff), then a portion of the tuition may be refunded.  The amount of the tuition refund would be pro-rated, less the non-refundable amounts stated above.
CANCELLATION POLICY

If minimum enrollment is not achieved in any Traveling Players Ensemble program, then the program will be cancelled and full tuition will be reimbursed.

CHANGES

Traveling Players Ensemble reserves the right to change the details of the program as necessary in order to maintain high artistic and safety standards.

HEALTH STATEMENT

This program involves participation in outdoor activities that are, by their nature, physically, mentally and emotionally demanding. Therefore, all participants must be free of medical or physical conditions which might create undue risk to themselves or to others who depend on them. If there is any doubt whatsoever about your child’s ability to safely participate in an activity, you should have a physical examination by a physician and call the office to discuss if the activity is appropriate for your child. We may require a physician’s consent as a precondition for participation.
The following describes some, but not all, of the possible program demands:

  • Understanding heightened classical language.
  • Hiking steep inclines/declines with a backpack after dark.
  • Sharing a tent with same-gendered peers.
  • Hiking inclines for multiple hours.
  • Spending the majority of the day outdoors, with constant access to shade and water.
  • Carrying heavy objects, either individually or as part of a team.
ASSUMPTION OF RISK, INDEMNITY

As the parent/guardian of the applicant, I understand and acknowledge that there are certain risks and hazards associated with the activities and/or associated with travel to and from the location of the activities of TPE. In consideration of the applicant’s being allowed to participate in Traveling Players Ensemble programs, I do hereby voluntarily assume all risk of accident, injury and/or loss of life due to ordinary negligence and waive, release and relinquish any and all claims for liability and cause(s) of action, including defense costs and attorney’s fees, which may arise out of his/her participation, and thereby release and discharge TPE from any and all claims to damage or liability to person or property, demands, and action.

AUTHORIZATION FOR FIRST AID

In the event of illness or injury, I do hereby authorize the TPE staff members to administer first aid, obtain assistance from doctors and/or nurses for medical, surgical or any other appropriate treatment for my child. I understand that TPE and its staff cannot assume responsibility for medical expenses incurred as a result of my child’s participation in educational programs.

PHOTO RELEASE

I hereby allow Traveling Players Ensemble, Inc. to use images of myself or my child, whether on film, video, electronic media or other format, for publicity, marketing or any other purpose which Traveling Players Ensemble deems appropriate.