Class Policies and Protocols

Class Policies & Protocols

Traveling Players is committed to ensemble values of collaboration, inclusiveness, equality, mutual respect, and teamwork and expects students to support, encourage, challenge and inspire each other in a safe environment.  Traveling Players will dismiss any student who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program.

For in-person programs: The following are absolutely not permitted by participants in Traveling Players Ensemble’s programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, (5) the use of any tobacco products; vaping (also known as juuling) and vape pens, juuls, pods, cartridges, or containers of vaping or juul liquid of any kind; marijuana; and nicotine products, or (6) leaving the campus or staff supervision without permission.  Violations will lead to dismissal and tuition is not refunded.

For digital programs: while on screen or within the camera’s range, the following are absolutely not permitted by participants in Traveling Players Ensemble’s programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, (5) the use of any tobacco products; vaping (also known as juuling) and vape pens, juuls, pods, cartridges, or containers of vaping or juul liquid of any kind; marijuana; and nicotine products.  Violations will lead to dismissal and tuition is not refunded.

Our goal is to provide an outstanding theatre experience for students that will contribute to their maturity and foster a lifelong love of theatre while meeting rigorous artistic and educational standards.  Traveling Players Ensemble’s programs are physically, emotionally, and intellectually demanding, and therefore not appropriate for all students.  If you have concerns about whether the program is appropriate for your child, then please call the office at (703) 987-1712.

For in-person programs – Traveling Players IS UNPLUGGED! Cell phones, iPods, mp3 players, kindles, smart watches, fitness trackers, other Bluetooth devices, etc. are NOT allowed on campus.  Your child is allowed to bring these items with them, but must leave them in their bag for the duration of class, unless specified by the instructor.

If something comes up during the class (family emergency on your end, student not feeling well on our end), please call the Camp Office at 703-987-1712 (or expect a call from the camp office).  We will make sure your child, as well as their staff members, are up to date with anything that’s going on.

For digital programs: while on screen or within the camera’s range, Cell phones, iPods, mp3 players, kindles, smart watches, fitness trackers, other Bluetooth devices, etc. are highly discouraged during your sessions.  These devices should only be used to troubleshoot technical difficulties or when they support or enhance the online learning environment as instructed by Traveling Players staff.

Student attendance is essential to the success of the class. Students who miss more than two (2) classes without the instructor’s advance permission will be removed from the class.  No refund will be offered in this case.

If your child or a member of your household develops symptoms of coronavirus or tests positive for COVID-19, please call the Camp Office at 703-987-1712 ASAP.  We need this information right away so that we can inform our artistic staff and adjust the rehearsal process.

Traveling Players Ensemble, Inc. does not discriminate on the basis of race, color, religion, creed, sexual orientation, gender identity, national origin, age, or disability in the administration of its admissions or employment policies.  If Traveling Players Ensemble reasonably determines that a disability or condition could lead to an inappropriate level of danger to the individual or others, based upon a particular activity, then that person may be ineligible for that particular activity or program but would not be excluded from other opportunities offered by Traveling Players Ensemble.

Early registrants may elect to pay:

  • the full tuition in a single payment or
  • pay the non-refundable deposit at registration and pay the remainder according to the payment plan offered at time of registration. There is an installment fee for selecting this option.

Deposits: The non-refundable deposit amount is 30% of the full tuition.

A late fee of $35/month will be added to overdue balances starting 2 weeks after the due date of the first overdue payment. 

  • Before classes begin: A participant, who withdraws after registering, but before classes begin, may receive a tuition refund minus the 30% non-refundable deposit.  
  • After the 1st or 2nd class: A participant, who withdraws after the first or second class may receive a tuition refund minus the 30% a non-refundable deposit plus pro-rated costs.  
  • By the 3rd class: If you choose to withdraw your child from any program for any reason (including, but not limited to, voluntary withdrawal, illness or injury, acceptance into other programs), the full tuition is non-refundable, including any outstanding balances.
  • Dismissals: Traveling Players Ensemble, Inc. will dismiss any student who violates policies and/or exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program.  Tuition will not be refunded.

If at any point, Traveling Players Ensemble, Inc. determines that the parent(s) has provided incomplete, misleading, or false statements, Traveling Players reserves the right to dismiss your child from the program.  Tuition will not be refunded.

If minimum enrollment is not achieved in any Traveling Players Ensemble program, then the program will be cancelled and full tuition will be reimbursed.

The Traveling Players Ensemble, Inc. name and logo are protected by copyright and can only be used after receiving the express written consent of the Producing Artistic Director.  Unauthorized use of the Traveling Players Ensemble, Inc. name or logo will be pursued to the fullest extent of the law.

Participants known to have used the logo or name without proper permission will be removed from their program without refund and prohibited from participating in programs in the future.

In-person programs: In the event of illness or injury, I do hereby authorize the Traveling Players staff members to administer first aid, obtain assistance from doctors and/or nurses for medical, surgical or any other appropriate treatment for my child. I understand that Traveling Players and its staff cannot assume responsibility for medical expenses incurred as a result of my child’s participation in educational programs.

During digital programs: any illness or injury witnessed by Traveling Players staff members will be reported to parents.

I hereby allow Traveling Players Ensemble, Inc. to use images of myself or my child, whether on film, video, broadcast, electronic media or other format, for publicity, marketing or any other purpose which Traveling Players Ensemble deems appropriate.

Traveling Players Ensemble reserves the right to make changes to the structure, logistics, and content of our programs at any time.  These changes will be communicated by email.  The revisions shall apply to programs and participants from the date of notification.  Continued participation in Traveling Players’ programs on or after this date will represent acceptance of any and all changes by parents and students.

Traveling Players Ensemble reserves the right to make changes to our policies and protocols at any time.  The revised policies and protocols shall apply to programs and participants from the date of publication of the revised policies and protocols on the website.  Continued participation in Traveling Players’ programs on or after this date will represent acceptance of any and all changes by parents and students.  Changes to Policies and Protocols will be communicated by email.

As the parent/guardian of the applicant, I understand and acknowledge that there are certain risks and hazards associated with the activities, the online platform, and/or associated with travel to and from the location of the activities of Traveling Players.

In consideration of the applicant’s participation in Traveling Players Ensemble’s programs, I hereby voluntarily assume the inherent risks of Traveling Players activities and other unknown or unanticipated risks, including any resulting personal injury and/or loss of life, arising from the applicant’s participation and further agree that Traveling Players Ensemble, Inc. shall have no responsibility or liability in the event that a minor child for whom I am responsible suffer(s) any injury or harm.

On behalf of myself, any minor child I register, my predecessors, successors, assigns, agents, heirs, executors, administrators, and representatives, I hereby release and hold harmless Traveling Players Ensemble, Inc., its Board of Directors, officers, employees, contractors, and other agents and representatives, both in their individual and official capacities, from any and all liabilities, injuries, damage, causes of action, complaints, suits, claims, obligations, costs (including but not limited to, attorney’s fees and court costs), losses and all other legal responsibilities suffered by me or my minor child arising from participation in any activity of Traveling Players, except in cases of gross negligence as provided by applicable law.

Dated:  11/17/2020
General EXPECTATIONS AND STANDARDS

TPE is committed to ensemble values of collaboration, inclusiveness, equality, mutual respect, and teamwork and expects students to support, encourage, challenge and inspire each other in a safe environment.  TPE will dismiss any student who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program.  The following are absolutely not permitted by participants in Traveling Players Ensemble programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, and (5) the use and/or possession of any tobacco; vaping (also known as juuling) and vape pens, juuls, pods, cartridges, or containers of vaping or juul liquid of any kind; marijuana; and nicotine products.  Violations lead to dismissal and tuition is not refunded.

CHALLENGING CURRICULUM

Our goal is to provide an outstanding theatre experience for young adults that will contribute to their maturity and foster a lifelong love of both theatre and the outdoors while meeting rigorous artistic and educational standards.  Traveling Players Ensemble’s programs are physically, emotionally, and intellectually demanding, and therefore not appropriate for all students. If you have concerns about whether the program is appropriate for your child, then please call the office at (703) 987-1712.

CELL PHONES – TPE IS UNPLUGGED

Cell phones, iPods, mp3 players, kindles, smart watches, fitness trackers, other Bluetooth devices, etc. are NOT allowed during classes/rehearsals.  Your child is allowed to bring these items with him/her, but must leave them with their instructor during class.  If something comes up during class time (family emergency on your end, camper not feeling well on our end), please call the TPE Office at 703-987-1712 (or expect a call from the office).  We will make sure your child, as well as his/her staff members, are up to date with anything that’s going on.

ATTENDANCE POLICY

Student attendance is essential to the success of the class.  Students who miss more than two (2) classes without the instructor’s advance permission will be removed from the class.  No refund will be offered in this case.

EQUAL OPPORTUNITY

Traveling Players Ensemble, Inc. does not discriminate on the basis of race, color, religion, creed, sexual orientation, national origin, age, or disability in the administration of its admissions or employment policies.  If Traveling Players Ensemble reasonably determines that a disability or condition could lead to an inappropriate level of danger to the individual or others, based upon a particular activity, then that person may be ineligible for that particular activity or program but would not be excluded from other opportunities offered by Traveling Players Ensemble.

WITHDRAWALS/DISMISSALS and REFUNDS

A participant, who withdraws after registering, but before classes begin, may receive a tuition refund minus a 15% administration fee.  Refunds requested after the first or second class will be subject to the same 15% administration fee plus pro-rated costs.  No refunds are available by the third class.  Tuition will not be refunded if dismissal results from violation of general expectations and standards (see above), or if health information has been withheld about the participant.  Please disclose all health information so that we can determine if Traveling Players is an appropriate fit and assemble appropriate staff to support your child. 

CANCELLATION POLICY

If minimum enrollment is not achieved in any Traveling Players Ensemble program, then the program will be cancelled and full tuition will be reimbursed. Classes cancelled due to inclement weather will not be rescheduled, nor will they be refunded.

CHANGES

Traveling Players Ensemble reserves the right to change the details of the program as necessary in order to maintain high artistic and safety standards.

ASSUMPTION OF RISK, INDEMNITY

As the parent/guardian of the applicant, I understand and acknowledge that there are certain risks and hazards associated with the activities and/or associated with travel to and from the location of the activities of TPE.  In consideration of the applicant’s being allowed to participate in Traveling Players Ensemble programs, I do hereby voluntarily assume all risk of accident, injury and/or loss of life due to ordinary negligence and waive, release and relinquish any and all claims for liability and cause(s) of action, including defense costs and attorney’s fees, which may arise out of his/her participation, and thereby release and discharge TPE from any and all claims to damage or liability to person or property, demands, and action.

AUTHORIZATION FOR FIRST AID

In the event of illness or injury, I do hereby authorize the TPE staff members to administer first aid, obtain assistance from doctors and/or nurses for medical, surgical or any other appropriate treatment for my child.  I understand that TPE and its staff cannot assume responsibility for medical expenses incurred as a result of my child’s participation in educational programs.

PHOTO RELEASE

I hereby allow Traveling Players Ensemble, Inc. to use images of myself or my child, whether on film, video, electronic media or other format, for publicity, marketing or any other purpose which Traveling Players Ensemble deems appropriate.