Summer Camp Policies and Protocols

General Expectations and Standards:

Traveling Players Ensemble, Inc. will dismiss any camper who exhibits behavior that, in our sole discretion, is unsafe or disrupts or distracts from the educational mission of the program. The following are absolutely not permitted by participants in Traveling Players Ensemble programs: (1) harassment, (2) sexual intimacy, (3) theft or misuse of property, (4) the use and/or possession of illegal drugs and/or alcohol, and (5) the use of any tobacco products. Violations lead to dismissal and tuition is not refunded.

Equal Opportunity:

Traveling Players Ensemble, Inc. does not discriminate on the basis of race, color, religion, creed, sexual orientation, gender identity, national origin, age, or disability in the administration of its admissions or employment policies.

If Traveling Players Ensemble reasonably determines that a disability or condition could lead to an inappropriate level of danger to the individual or others, based upon a particular activity, then that person may be ineligible for that particular activity or program but would not be excluded from other opportunities offered by Traveling Players Ensemble. If you have concerns about whether the program is appropriate for your child, then please call the office at 703-987-1712.

Withdrawals/Dismissals and Refunds:

Before April 15th, if you choose to withdraw your child from any program, TPE will fully refund your payments except for the following non-refundable amounts: Traveling Troupe, $1,500; Commedia Troupe, $1,000; High School and Middle School Ensembles, $750; Mythology Ensemble, $300; Acting Sampler, $150.

After April 15th, all payments for TPE programs are non-refundable.

If a participant leaves during camp by mutual agreement with the camp director (i.e. participant’s health prevents participation), then the tuition will be pro-rated. Tuition will not be refunded if dismissal results from violation of general expectations and standards, or if relevant information about the participant’s mental, physical, or medical ability to participate has been withheld.

Cancellation Policy:

If minimum enrollment is not achieved in any Traveling Players Ensemble program, then the program will be cancelled and full tuition will be reimbursed.

Paying in Installments:

Before April 15th, registrants may elect to pay a non-refundable deposit.  There is a $35 installment fee.  The deposit amount varies according to ensemble: Traveling Troupe, $1,500; Commedia Troupe, $1,000; High School and Middle School Ensembles, $750; Mythology Ensemble, $300; Acting Sampler, $150.  The full remainder is due on April 15th.

Changes:

Traveling Players Ensemble reserves the right to change the details of the program as necessary in order to maintain high artistic and safety standards.

Cell phones – TPE is unplugged!

Cell phones, iPods, mp3 players, kindles, etc. are NOT allowed at camp.  Your child is allowed to bring these items with him/her, but must leave them with their bus counselors when they get on.  We will keep them safe, and return them when they get off the bus at the end of the day.  (Exceptions to this rule: Campers may be instructed by staff to phone or text parents because a bus is running late; or, if your child takes the metro to the purple bus stop, they may want to have an mp3 player for that part of the commute.  However, music or game devices are not allowed to be used on the purple bus ride.)

If something comes up during camp hours (family emergency on your end, camper not feeling well on our end), please call the Camp Office at 703-987-1712 (or expect a call from the camp office).  We will make sure your child, as well as his/her staff members, are up to date with anything that’s going on.

Health Statement:

This program involves participation in outdoor activities that are, by their nature, physically, mentally and emotionally demanding. Therefore all participants must be free of medical or physical conditions, which might create undue risk to themselves or to others who depend on them. If there is any doubt whatsoever about your child’s ability to safely participate in an activity, you should have a physical examination by a physician and call the office to discuss if the activity is appropriate for your child. We may require a physician’s consent as a precondition for participation.

The following describes some, but not all, of the possible program demands:

  • Understanding heightened classical language.
  • Hiking steep inclines/declines with a backpack after dark.
  • Sharing a tent with same-gendered peers.
  • Hiking inclines for multiple hours.
  • Spending the majority of the day outdoors, with constant access to shade and water.
  • Carrying heavy objects, either individually or as part of a team.